Cost Distribution

By default, the Procurement application allocates the cost of all items in a Shopping Cart to a single cost center selected by the Administrator.

Before submitting your Shopping Cart for approval, you can make updates and revisions on the Item Details Page. Depending on the configuration of your Procurement application, there are different ways of doing this:

• The Default Method is used when the Procurement application is not integrated with an ERP system, and
• The Flexible UI Method is used when the Procurement application is integrated with an ERP system and sharing cost distribution information.

To begin assigning cost distribution for an item, or a Shopping Cart full of items (see step 4):

1. Find an item in the Shopping Cart for which you want to adjust the cost distribution.
2. Click the Item Details icon next to that item.
3. On the Item Details Page, click the Item Cost Distribution tab.

The Procurement application displays the Item Cost Distribution page containing:

• Basic Information for the selected item
• Total of all allocations between cost centers which must be 100%.
4. Select whether this cost distribution is to be applied to just this item or to all the items in the Shopping Cart:
• Click the Apply Percentage Distribution to All Items in the Shopping Cart check box, if you want to apply this cost distribution to all items in the Shopping Cart.
• Leave the check box unchecked, if you want to apply this cost distribution to just one item.
5. To adjust the cost distribution, follow the instructions in the appropriate sections: Default Method or Flexible UI Method.
6. Click:
• [Save] to save the new Cost Distribution and return to the Shopping Cart Page, or
• [Cancel] to discard the new Cost Distribution changes and return to the Shopping Cart Page.

If the Total of all Allocations does not equal 100%, the Procurement application adds a decimal value to the last input field to make 100%.