Account Assignment

Before allocating cost distribution to a Shopping Cart, you must first perform Account Assignment for all accounts to be used in the allocation. This may require you to:

• Create a New Account Assignment
• Edit an Existing Account Assignment
• Delete an Account Assignment
• ERP Value Search Page

Create a New Account Assignment

1. In the Cost Distribution page, click Add Account Assignment:

Add Account Assignment

The Procurement application displays the Account Assignment page.

2. Click beside the Account Assignment drop-down menu, and:
• Select an entry, or
• Type a new entry.
3. Click the Search icon beside the Cost Center text box, and the Procurement application displays a Search Page in which you can search for and select a Cost Center.
4. Click the Next button to move to the next page:

Next

The Procurement application displays your selected Account Assignment and Cost Center, and text-entry fields for child values.

5. Click the Search icon beside the next child value text box, and the Procurement application displays a Search Page in which you can search for and select another child value.
6. Repeat these steps until you have added all necessary values.
7. When you are finished adding values, click:
• [Save] to save the new Account Assignment and return to the Cost Distribution page, or
• [Cancel] to discard the new Account Assignment and return to the Cost Distribution page.

Edit an Existing Account Assignment

1. In the Cost Distribution page, click the Edit Account Assignment icon beside the Account Assignment:

The Edit Account Assignment icon

The Procurement application displays the Account Assignment page, displaying the selected Account Assignment, and associated values of Cost Center, GLCode and GLCode2.

2. Edit the Account Assignment information using the data entry fields explained in the Create a New Account Assignment Help page.
3. When you are finished editing values, click:
• [Save] to save the new Account Assignment and return to the Cost Distribution page, or
• [Cancel] to discard the new Account Assignment and return to the Cost Distribution page.

Delete an Account Assignment

In the Cost Distribution page, click the Delete icon beside the Account Assignment:

The Delete icon

The Procurement application deletes the Account Assignment.

ERP Value Search Page

Use the ERP Search Value page to search for ERP values by ERP ID or by Description:

1. Click beside the Search by text box, and select either ERP ID or Description.
2. Click in the Search <value> values text box, and type a criteria to search by.

This can be:

• To search by ERP ID, you can type any number of text characters followed by a wild card character. The Procurement application will search for any value beginning with the entry.

For example: the entry 4-3* will return the values: 4-3, 4-3a, 4-300, 4-3000 and so on.

• To search by Description, you can type any combination of text and Wild Card Characters. The Procurement application will search for any value containing with the entry.

For example:

The entry 4-3* will return the values: 4-3, 4-3a, 4-300, 4-3000 and so on.

The entry 4*-3* will return the values: 4-3, 42-3a, 421-3, 44-3056 and so on.

3. When you are finished selecting criteria, click:
• [Search] to search for values, or
• [Cancel] to cancel the search and return to the Account Assignment page.

The Procurement application displays a Results table of all matching values.

4. Click beside the value you want to use.

The ERP Value Search page closes the value you selected is displayed in the Account Assignment page.