Process Map

The Process Map shows all steps a document has passed through, or needs to pass through in order to be approved. The Process Map can be found on the Status page.

• Click [Approval Preview] in the Shopping Cart or Online Form page, or
• Click the View Approval Map Action icon in any row of the Shopping Carts List or Online Form List:

Click to view the Procurement application Process Map, showing all the workflow steps through which the Shopping Cart has passed with explanations and comments.

The Status page displays:

• Basic information identifying the document,
• A Print icon, allowing you to print the Process Map,
• The text of any Notes to Approver added to the Shopping Cart or Online Form.
• A Process Map of Shopping Cart or Online Form approval with the status of each workflow node and comments on any completed nodes.
• If appropriate, there may also be [Buttons] you can click to:
• Add an Approver / Approval Group,
• Add a Reviewer, and
• [Close] the page and return to your previous task.

Note: Approvers may be an individual approver or a member of an approval group.

The Process Map can be used to display:

• A preview of the approval for an Open (un-submitted) Shopping Cart or Online Form with the ability to add an ad hoc Approver / Approval Group or Reviewer to improve the approval process.
• A preview of the re-approval process required for an Open or Awaiting Approval Shopping Cart that has been edited by the original submitter or an Approver.
• The current status of a Shopping Cart in process with Pending, or Awaiting Approval Status.
• The complete history of a Shopping Cart that has been Approved or Rejected.

Each node shown in the Process Map contains:

• A brief explanation of its purpose.

Click on any node, and the Procurement application displays more detailed information in a text box above.

• Color-coding and icons indicating the actual status of the approval process:

Icon	Node Color	Status
	Green	Approved
	Yellow	Pending
	Gray	Action Suspended
	Red	Rejected
	Plain	The designated Approver/ Approval Group or Reviewer has not yet received the Shopping Cart.