Supplier Change Accepted By Buyer

Description: An order is created by the Purchaser and sent to the supplier. The supplier makes changes to the order (ex. price change to one of the items) and sends back an order response with a response type code that maps to Changed and an order status of Accepted With Changes.

Shortly after Procurement receives the response to the change order, the Order Tolerance service processes the response. The service checks the supplier changes against the tolerance rules setup for the supplier at the buying organization's supplier option level. In this case, the changes were within the tolerance levels of the system. Therefore, the order is updated with the supplier changes.

At this point, after accepting the supplier's update to the order, if the ConfirmChange EBO application setting is on (which it is by default), Procurement will automatically send a change order to the supplier. The change order is simply a copy of the latest accepted order for the purpose of confirming the buyer's acceptance of the supplier's update.

Finally, the supplier accepts the buyer issued change order. So, the order status for the buyer is Accepted By Supplier. Therefore, the buyer and supplier may each take the same actions as in the Order Accepted By Supplier case above. In this scenario, however, both buyer and supplier leave the order as Accepted.

Actors:

1. Purchaser
2. Order Tolerance Service
3. Procurement
4. Supplier

Pre-Condition:

1. Supplier dispatch method is MarketSite.
2. The supplier supports change requests.
3. Tolerance rules are assigned to the supplier at the buying organization's supplier option level.

Post-Condition:

1. Buyer status in Procurement is Accepted By Supplier.
2. Supplier Status in Procurement is Accepted.
3. The next available buyer actions are: Request a Change, Cancel Order or Receive.
4. The next available supplier actions are: Accept, Reject or Change.

Process Steps:

1. Purchaser creates the order.
2. The order is sent to the supplier.
3. Supplier makes changes to the order, accepts with changes and sends back an order response.
4. Procurement sends the order response through the Order Tolerance service to check the changes.
5. The order response passes the tolerance rules set at the buying organization's supplier option level.
6. Procurement updates the order with the supplier changes.
7. Procurement sends a change order back to the supplier to confirm the supplier-initiated changes.
8. Supplier accepts the change order and sends back a change order response to the buyer.