Change Order Changed By Supplier
Description: The supplier accepts an order sent by the buyer and sends back an order response. Then the buyer changes the order and Procurement sends the change order to the supplier. The supplier makes changes to the change order and sends back a change order response with a response type code that maps to Changed and an order status of Accepted With Changes.
Shortly after Procurement receives the response to the change order, the Order Tolerance service processes the response. The service checks the supplier changes against the tolerance rules setup for the supplier at the buying organization's supplier option level. In this case, the changes were within the tolerance levels of the system. Therefore, the order is updated with the change order information. The update includes the buyer changes on the outgoing change order and the supplier changes on the response to the change order.
At this point, after accepting the supplier's update to the change order, if the ConfirmChange EBO application setting is on (which it is by default), Procurement will automatically send a change order to the supplier. The change order is simply a copy of the latest accepted order for the purpose of confirming the buyer's acceptance of the supplier's update.
Finally, the supplier accepts the change order and sends a change order response back to the buyer.
Actors:
- Purchaser
- Order Tolerance Service
- Procurement
- Supplier
Pre-Condition:
- Supplier dispatch method is MarketSite.
- The supplier supports change requests.
- Tolerance rules are assigned to the supplier at the buying organization's supplier option level.
Post-Condition:
- Buyer status in Procurement is Accepted By Supplier.
- Supplier Status in Procurement is Accepted.
- The next available buyer actions are: Request a Change, Cancel Order or Receive.
- The next available supplier actions are: Accept, Reject or Change.
Process Steps:
- Purchaser creates the order.
- The order is sent to the supplier.
- Supplier accepts the order and sends back an order response.
- Purchaser creates a change request.
- The change order is sent to the Supplier.
- Supplier makes changes to the change order, accepts with changes and sends back a change order response.
- Procurement sends the order response through the Order Tolerance service to check the changes.
- The order response passes the tolerance rules set at the buying organization's supplier option level.
- Procurement updates the order with the buyer and supplier changes to the order.
- Procurement sends a change order back to the supplier to confirm the changes.
- Supplier accepts the change order and sends back a change order response to the buyer.
Appendix A - Order Response Ignored
The following listing is an abbreviated version of the EBO database's POStatus table. The purpose of the information shown is to specify the order statuses in which the buyer ignores an order response sent by the supplier.
Procurement will ignore order responses from the supplier for orders in a state that has the Can_Ignore_Response flag equal to one. However, the Order History and Transaction History screens will indicate that the buyer ignored the supplier update.
| POStatusID |
BuyerCode |
Can_Ignore_Response |
| -2 |
All |
0 |
| -1 |
Canceled By Buyer |
1 |
| 0 |
No Order Status |
1 |
| 3 |
Approved |
1 |
| 25 |
Completed |
1 |
| 26 |
Other |
1 |
| 40 |
Invalid Data |
1 |
| 41 |
Supplier Process Failed |
1 |
| 42 |
Waiting for Response |
0 |
| 43 |
Supplier Update Received |
0 |
| 44 |
Pending Action |
0 |
| 45 |
Rejected By Supplier |
1 |
| 46 |
Accepted By Supplier |
0 |
| 47 |
Change Pending |
0 |
| 48 |
Change Rejected |
0 |
| 1001 |
Confirm Locked (ERP) |
1 |
| 1002 |
Confirm Pending (ERP) |
1 |
| 1003 |
Confirm Submitted (ERP) |
1 |
| 1004 |
Confirm Rejected (ERP) |
1 |
| 1005 |
Send Locked (ERP) |
1 |
| 1006 |
Send Pending (ERP) |
1 |
| 1007 |
Send Submitted (ERP) |
1 |
| 1008 |
Send Rejected (ERP) |
1 |
| 1009 |
Change Locked (ERP) |
1 |
| 1010 |
Change Pending (ERP) |
1 |
| 1011 |
Change Submitted (ERP) |
1 |
| 1012 |
Change Rejected (ERP) |
1 |
| 1013 |
Cancel Locked (ERP) |
1 |
| 1014 |
Cancel Pending (ERP) |
1 |
| 1015 |
Cancel Submitted (ERP) |
1 |
| 1016 |
Cancel Rejected (ERP) |
1 |
| 1017 |
ReConfirm Locked (ERP) |
1 |
| 1018 |
ReConfirm Pending (ERP) |
1 |
| 1019 |
ReConfirm Submitted (ERP) |
1 |
| 1020 |
ReConfirm Rejected (ERP) |
1 |
| 1021 |
Supp Cancel Locked (ERP) |
1 |
| 1022 |
Supp Cancel Pending (ERP) |
1 |
| 1023 |
Supp Cancel Sent (ERP) |
1 |
| 1024 |
Supp Cancel Rejected (ERP) |
1 |
| 1025 |
Emailed to Supplier |
1 |
| 1026 |
Faxed to Supplier |
1 |
| 1027 |
Order Printed |
1 |
