Availability

Before submitting your Shopping Cart for approval, you Check Availability and Supplier Price Changes.

If these are not satisfactory, you may:

• Delete the item, or
• Search Alternatives, for alternative items or suppliers.

After making any changes, remember to click [Update Total] to re-calculate the Shopping Cart cost and estimated taxes.

Check Availability

Click [Check Availability], above the list of items, on the Shopping Cart page.

The Procurement application performs a check of availability at the selected suppliers, for all items in the Shopping Cart, and re-displays the Shopping Cart page, and:

• The Available Quantity is shown as equal to the Quantity that you want to buy, if a supplier has reported enough (or more than enough) items on hand to meet your requirement.
• The Available Quantity is reduced to an amount less than the Quantity that you want to buy, if a supplier has reported having not enough items on hand to meet your requirement.
• "---" if a supplier failed to respond, or has supplied No Information on an item.

If the Available Quantity is not sufficient for your Shopping Cart, your can view Alternatives and select a replacement item, or a different supplier.

Supplier Price Changes

If the check on availability reports that there has also been a change in the supplier's unit price for the item, the Supplier Price (Currency) is changed to show this new price or "---" if a supplier failed to respond, or has supplied No Information on an item.

If the Supplier Price (Currency) is not acceptable for your Shopping Cart, your can view Alternatives and select a replacement item, or a different supplier.

However, this change is for information only. When the Shopping Cart is submitted, the existing prices in the Unit Price (Currency) column is used to calculate the total price of the Shopping Cart.

No Information

If the check on availability receives no availability or price information from the supplier, then "---" is displayed in the Available Quantity and Supplier Price (Currency) columns:

No information was returned by this query .

This may be because of a communications delay or because no information is available from a Hosted Supplier or an offline Integrated Supplier.

You may wait and re-try your availability check later. If you don't wait, but submit your Shopping Cart immediately, any discrepancies (beyond the acceptable tolerances defined in Setup Order Tolerances) will be reported to the Procurement workflow and result in a Supplier Update being displayed in the Pending Changes List.

Alternatives

If the reported availability for an item is not acceptable, you may:

• Click the Show All Suppliers icon to view the current prices and availability of the item from alternative suppliers.

Show All Suppliers of this same item, and compare their prices. (If there are no alternative suppliers for the item, then the icon is not displayed.)

(If there are no alternative suppliers for the item, then the icon is not displayed)

• Click the Search Catalog tab, to Browse the Catalog, Search the Catalog or some other method to find an alternative item.

Delete

1. Click the Delete icon next to an item description:

Remove the item from your Shopping Cart

The Procurement application displays a dialog box requesting confirmation

2. Click:
• [OK] to confirm deletion,
• [Cancel] if you change your mind.
3. Click [Update Total] to recalculate the Shopping Cart total cost and estimated taxes.
4. To delete all of the items from the Shopping Cart, click [Delete All].

Update Total

Click [Update Total] if you have:

• Deleted any item
• Changed the Quantity of any item
• Selected an alternative item or supplier, or
• Performed any other action that may change the total cost of the Shopping Cart

The Procurement application recalculates and re-displays the Subtotal, Estimated tax, and Total amounts for the Shopping Cart.

This only applies to changes of items, supplier or quantity, it does not reflect reported supplier unit price changes.